Michelle Smith, MLIS, CA
The Archives of the Chancery
100 E. Eighth Street
Cincinnati, OH 45202
The Archdiocese of Cincinnati is not a public institution, and therefore, the records of the archdiocese are not public records. However, the Archdiocese of Cincinnati Archives encourages the use of records which would promote the history of the archdiocese. Certain records are not open for research due to restrictions set forth by state, federal and canon law. While some collections are completely closed to outside research, most are open with limited restrictions or no restrictions at all.
The archives’ services are available to all archdiocesan administrative offices, pastors and parish officials, and to qualified researchers doing scholarly research. Researchers must schedule an appointment to visit the archives and discuss with the archivist his or her research prior to arrival.
All collections of materials more recent than 30 years should be considered closed. However, some of these records could be accessed by permission of the archivist. Unprocessed records are not open for research until the archivist has reviewed the records and created a finding aid. Please note that the physical condition of the records may dictate access restrictions.
Sacramental records document the faith life of the parish through the administration of the sacraments on the faithful and may contain confidential information. The Chancery of the Archdiocese only holds the sacramental records of closed parishes whose records were not taken in by other parishes at the time of closure. Open parishes maintain their own registers. Sacramental certificates are available only to the participant in the sacrament. Only the participant in the sacrament can request his/her own record.
The archives holds possession of the records of some closed Catholic schools. Only the student can request a copy of his or her school transcript or student file.
For security reasons, building plans and specifications are only available to the creating institution, contractors doing work on the facility with permission of the pastor or head of school, or researchers with permission to view plans.