Robert (Rob) J. Reid, J.D.
Margaret (Meg) Paul, PHR, SPHR
100 East Eighth Street
Cincinnati, Ohio 45202
(513) 421-3131 ext. 2860
Fax: (513) 421-6225
The Department of Human Resources offers the highest quality of service by developing with its partners a work environment that is built on trust and respect for each individual.
The Department of Human Resources provides development, oversight, support and direct services in the area of Human Resources for archdiocesan offices, parishes, schools and other archdiocesan institutions while insuring compliance with its mission, the values of the Catholic Church, and relevant governmental regulations and professional standards.
SPOTLIGHT OF THE MONTH
Department of Labor Issues Notice of Proposed Rule-making to Update Overtime Regulations
On March 7, 2019 the Department of Labor announced a proposed rule that would make over a million more American workers eligible for overtime.
Under currently enforced wage-hour law, employees with a salary below $455 per week ($23,660 annually) must be paid overtime if they work more than 40 hours per week. This salary level was set in 2004.
This proposed rule would boost the salary level to $679 per week (equivalent to $35,308 per year). Above this salary level, eligibility for overtime varies based on job duties.
More information about the proposed rule is available at www.dol.gov/whd/overtime2019.
Employees, parishioners, volunteers, vendors and other interested parties are encouraged to report suspected misconduct of any kind via the EthicsPoint Hotline.
The EthicsPoint hotline provides a confidential means for reporting misconduct by calling 1.888.389.0381 or by submitting an online report through a line on the Archdiocese of Cincinnati website, under Ministries & Offices on the Finance page.
Report unethical behavior for any of the following areas:
- Safe environment for children or youth
- Workplace safety
- Harassment or Inappropriate behavior (sexual or otherwise)
- Accounting & Financial
- Fraud & Theft
- Gifts & Donations
- Catholic Schools
Direct questions regarding the EthicsPoint hotline to 513.421.3131:
- Rich Kelly, Chief Financial Officer, firstname.lastname@example.org, ext. 2840
- Rob Reid, Director of Human Resources, email@example.com, ext. 6611
- Meg Paul, Human Resources Consultant, firstname.lastname@example.org, ext. 2841
We ask that you post this information regarding EthicsPoint Hotline in a visible area to your employees. Please click to view the bulletin board posting.
This document is intended to provide school administrators and pastors information about employment of students during and after school and through the summer months. Students under the age of 18 are considered minors and may not work at anything that is hazardous or injurious to their health and well-being including: activities involving flammable substances, gases, vapors or fumes; activities involving driving a school bus, motor van or any motor-propelled vehicle. Additionally, the Child Protection Decree must be followed regarding supervision of student employees. Click for full document.
If you have any questions concerning this matter, please contact Rob Reid at (513) 421-3131 ext. 6611, email@example.com or Meg Paul at (513) 421-3131 ext. 2841, firstname.lastname@example.org in the Department of Human Resources.
For all non-teaching employees (called “at-will” employees), it is very important to put their employment status and employment specifics in writing (i.e. job title, salary/hourly rate, benefits eligibility, full or part-time, exempt/non-exempt, etc.). For new employees, the offer letter would serve this purpose. For current employees, we recommend a Memo of Understanding that is signed by both you and the employee. For both of these documents, in addition to basic employment information and confirmation of at-will employment status, of particular importance is the necessity to put in writing that both new and continued employment are conditioned upon a clear background check, that the initial VIRTUS/Child Protection Training is successfully completed, and finally, the employee remain current with monthly VIRTUS Bulletins.
There is a sample offer letter on the Human Resources webpage to which you can refer.
NON-EXEMPT EMPLOYEES and OVERNIGHT WORK
With continued attention from the Department of Labor (DOL) on the correct classification of employees as exempt or non-exempt, we want to clarify how wages are paid for a non-exempt, hourly employee when going on an overnight retreat (or reasonable facsimile); for example, a CRE or Youth Minister accompanying a group of high school students on an overnight Kairos retreat.
When a non-exempt employee is required to be “on duty” for 24 hours or more, the employer may exclude a scheduled “sleeping period” of not more than eight hours from hours worked. This means 16 of the 24 hours would be paid.
Additionally, the DOL requires that the employee be provided with a notice prior to the overnight event that outlines how the upcoming hours will be paid. This should be signed by both employer and employee then filed in their personnel folder.
For those times when a non-exempt employee is required to work more than their regular schedule, but less than 24 hours, no sleeping period is allowed; all of these hours must be paid even if the employee is allowed time to sleep. For example, a CRE or Youth Minister arrives at the retreat at dinner time, participates in evening activities, stays overnight, then leaves the next morning.